Awards Terms & Conditions

Hospitality Technology Awards brought to you by: Quintessential 4Media (Q F M Management Consultancy).

Entry Requirements

  1. • Complete the entry form fully.
  2. • Be accurate with your credits as this information will be publicized, exactly as entered, for winning entries. Once entered, we will not be able to modify.
  3. • A submission can be entered in more than one category, but it is important that entries are appropriate to all categories entered and meet the respective criteria. If a submission is entered more than once it is highly recommended that the presentation of each is adapted to highlight the elements most relevant to the chosen categories.
  4. •  In case of a PR agency nominating direct client(s), there must be no agency branding anywhere on the entry unless the work is self-promotional in nature (i.e. the agency is also the client/advertiser). Entries with agency branding anywhere on the submission can be disqualified.

Entries must be submitted with the following elements:

  1. 1. Case document and/or 2-minute case video (note: case videos are highly recommended though not required)
  2. 2. Supporting review files: these can be image or video files. Note these files should be used to show how the entry was experienced by the consumer but aren’t necessary if the case video represents the entry to your satisfaction.
  3. 3. Awards Show/Awards Book image: only required if there are no images files uploaded above.
  4. Winners will be judged based on compelling solutions and results, not on the number of nominations.

Supporting files:

  1. • We do not accept physical boards for any submissions.
  2. • All entries will be judged on the case document/video and photos and/or high-resolution files of each execution uploaded to the entry site.
  3. • A maximum of six files in total can be submitted for each entry, including a case video. In situ photos of OOH executions are encouraged. Each file can include multiple images (one of a billboard and one closeup of the billboard, for example) but remember simplicity and ease of understanding are important for the judging process.

Visual Presentation Specifications

Video files can be submitted in either MPEG2 or H264 Quicktime (high resolution) format. Case videos cannot exceed two minutes in length.

File type: .mpg
Aspect ratio: 4:3 NTSC (640×480) or 16:9 NTSC (720×404)
Data rate: 8 Mbps
Audio Codec: Audio MPEG layer 2 384 kbps

File type: .mov
Aspect ratio: 4:3 NTSC (640×480) or 16:9 NTSC (720×404)
Data rate: 8 Mbps
Audio Codec: 16 bit, stereo, 48 000 khz

* Note: Maximum size for any upload is 2GB. Radio
Audio files can be submitted in MP3 format only.


File type: .mp3
Data rate: 128 kbps

Image files can be submitted in either JPEG or PDF format.
File type: .jpg
Maximum size: 11″ x 17″ (without crop marks)
File type: .pdf
Format: Single Page
Maximum size: 11″ x 17″ (without crop marks)

Password information must be provided for password protected sites. You can provide this information in the supporting Case Study document but please make it easy to find in the document.

Remember the site must be live at the time of judging.


Organizations may submit their own nominations directly. We also accept nominations from technology vendors and public relations firms that have explicit approval from an organization to submit on its behalf and information may be used in announcement and communication about the recipients; all such submissions must include the nominated organization’s contact information to enable Quintessential 4 Media to confirm submission approval and review.

All decisions by the judges regarding eligibility and awards are final. Entries may be submitted by individuals, PR agencies or direct clients.


Judging Mandate

The primary objective of the Hospitality Technology Awards is to recognize both the Hospitality sector’s use of technology to improve their overall business operations and those technology providers responsible for the innovative strategic insight and development. Sustainability, efficiency in hospitality can be achieved with technologies such  as, but are not limited to: POS technologies, back-office and/or front-of-house applications, workforce management, data management and cloud management).

Judging Criteria

The HTA jury will be asked to evaluate each entry based on the presented case study and supporting files. See above requirements for complete details.

The Judging Process

The award-winning entries will be selected by of leading industry experts.

The jury’s voting will be based on four criteria, listed below. Each entry will receive four marks which will make up the total vote and these marks will be weighted as follows:

1. Business Challenge – 10%
2. Insight & Strategic Approach – 25%
3. Innovative Technology Execution – 40%
4. Results – 25%

The shortlist is decided by a first round of online voting. A computerized voting system selects the highest marks given in each category.

The winners are announced live during the Hospitality Technology Forum Awards Gala on Wednesday, November 4th, 2015 at the Burj Al Arab Hotel in Dubai. Please visit the Gala section of the website for full details.

All nominees must attend Hospitality Technology Forum.

Awards trophies and certificates will be given to the entrant company. Duplicate trophies can be purchased by other participating parties after the Gala.


The new deadline for entries is Tuesday, October 27th at 5:00 pm

For any inquiries, please email: